This page takes you through the steps of the recruitment process, from opening a faculty search to extending an offer to a candidate.
To hire a full-time faculty member, you must first go through the pre-search process to open a faculty search and receive an approved search number from the NU Provost (the pre-search process is not required to appoint Health System Clinicians, coterminous, or adjunct faculty). Only pre-searches that have been included in the DOM Faculty Hiring Plan can be opened within the fiscal year.
Submit the Pre-Search Review Form with the proposed employment advertisement to DOM Faculty Affairs for processing. Please consult the FAO website for the most recent forms and guidelines relating to the pre-search process.
Once you have obtained an approved search number, you are free to run an advertisement and conduct a faculty search. NU's faculty recruitment standards are set by the Office of the Provost, which has published several guides and resources outlining these standards as well as best practice suggestions for conducting successful searches. Please consult the FAO website for the most recent forms and guidelines relating to conducting a faculty search.
Reference letters are required for many faculty appointments. Depending on the rank and tenure status of the proposed appointment, these letters may be required either before an offer is extended to the candidate or after the candidate has accepted the offer. Rank and tenure status also determine how many letters are required and whether the reference letters must be solicited by the Division or by the Dean's Office. In many cases, collecting reference letters as part of the search process is appropriate and will save time later on. To determine how many reference letters are required for a particular appointment, find out who should solicit them, and obtain resources for soliciting reference letters, please visit our Referee Guidelines page at the link below.
- Referee Guidelines: Determine how many referees are required and who contacts them.
- Note: DOM Academic Affairs no longer solicits reference letters for new appointments, but DOM Academic Affairs should review your list of referees before you contact them to ensure that they are appropriate for the proposed appointment.
Before extending an offer of part-time or full-time employment to a candidate, the offer letter must be approved by the DOM Chair, NMG (if applicable), FAO and the Provost. The FAO website contains the necessary forms, resources, and protocol you should follow to successfully complete this process for the various types of faculty offers:
Once the offer letter has been approved and signed by the Department Chair, you can send it to the candidate. You should ask the candidate to return a separate letter/email indicating whether s/he accepts or declines the offer.
When sending the offer letter, you may also choose to enclose other documents for the candidate to complete, which will help expedite the appointment process.