Northwestern University Feinberg School of Medicine

Department of Medicine

Research Faculty Appointments

There are three ranks:

For descriptions of these ranks, including the qualifications necessary for appointment and promotion, visit the Northwestern University Feinberg School of Medicine's Faculty Affairs Office site. Additional information, including the Research Faculty Policy and the Research Faculty Procedure Flow Chart, is available through the NU Office for Research.

New Research Faculty Appointments

Required Paperwork by Appointment Rank for New Research Faculty

 Research Assistant ProfResearch Associate ProfResearch Professor
Division submits:
Cover SheetYesYesYes
Recommendation for Faculty-Level Research Appointment Form (signed by Division Chief)YesYesYes
Personal Data Form (with local address)YesYesYes
Request for FNIS (send directly to Payroll)nonresident aliens onlynonresident aliens onlynonresident aliens only
Research Sponsor InformationYesYesYes
Current CVYesYesYes
APT NarrativeYesYes
External Reference Letters (same rank or higher than proposed rank)4 (Division obtains)6 (Division obtains)6-8 (Division obtains)
DOM submits:
Process FormYesYesYes
Appointments and Position Data FormsYesYesYes
Chair's letterYesYesYes

Other Appointment Actions for Research Faculty

Required Paperwork by Appointment Action for Research Faculty
(for use with all Research Faculty Appointments regardless of rank)

Required Paperwork

Appointment Action

ReapptAppt Change*Secondary AppointmentTransferLOATerm
Division submits:
Cover SheetYesYesYesYesYesYes
Recommendation for Faculty-Level Research Appointment Form (signed by Division Chief)YesYesYes, check "new" and write in "secondary appointment"Yes, write in "transfer from rank/dept"Yes, write in "leave of absence" 
Research Sponsor InformationYesYesYesYes
Personal Data Formif updatingif updating Yes***  
Current CVYes** YesYes  
HR Appt/Position Data Turnaround Forms   Yes, from original dept  
LOA Request    Yes 
Letter of Resignation     Yes
DOM submits:
Appointment and Position Data FormsYesYesYesYesYesYes
Chair's letter to request/approve appt  Yes, signed by Chairs in both departmentsYes, signed by chairs in both departments  

* If the dates of the appointment change by one month or less, change the dates on the approved appointment form and obtain the Chair's signature. If the salary decreases or there is a change in basis, provide documentation indicating that the faculty member agrees to or requests the change.

** Not needed if CV on file is less than three years old.

*** If the appointee has worked in the Medical School in the last six months in a research staff or research faculty position, this is not needed.

Research Faculty Promotions

Research Faculty promotions occur on an annual cycle and are processed at the same time as regular faculty promotions. Please visit the Feinberg Promotion & Tenure page for more information.