Northwestern University Feinberg School of Medicine

Department of Medicine

Research Staff Appointments

Research staff appointments require the approval of the DoM Chair, the FSM Dean, and the Office for Research. To view descriptions of the various research staff appointment titles, visit the Faculty Affairs Office. For additional information, including policies pertaining to research staff appointments, visit the NU Office for Research. Additional resources that may be helpful are the Research Staff Offer Letter Template (from the NU Office for Research) and the Research Staff Procedure Flow Chart (from the NU Office for Research).

Types of Research Staff Appointments

Research Associate, Senior Research Associate, Clinical Research Associate, Senior Clinical Research Associate, Post-baccalaureate Research Fellow, Research Affiliate, Visiting Scholar, Visiting Pre-doctoral Fellow

Research Staff Appointment Checklist

Research Staff: Required Paperwork by Appointment Action

Required Paperwork

Appointment Action

 New ApptReapptAppt Change RehireTransferLeave of Absence Term

Division Submits

Cover SheetYesYesYesYesYesYesYes
Recommendation for Research Staff Appt Form (signed by Division Chief)YesYesYesYesYesYes, write "Leave of Absence" 

Recommendation for Research Visitor Appt Form (signed by Division Chief)

YesYesYesYesYesYes, write "Leave of Absence" 
Current CVYesYes** YesYes  
Personal Data Form (with local address)Yesif updatingif updatingYes***Yes***  
Request for FNIS (send directly to Payroll)nonresident aliens only      
Letter verifying appointment/salary at home institutionvisiting appts onlyvisiting appts onlyvisiting appts only    
HR Appointment/Position Data Turnaround forms    Yes
(from original dept)
LOA Request     Yes 
Resignation letter/Non-renewal letter      Yes
(not for visiting staff)

DOM Submits

HR Appointment/Position Data FormYesYesYesYesYesYesYes

* If the new date is within 1 month of the original effective date, change the dates and mark "change of dates" under the action requested on the approved recommendation form, and then have the DoM Chair initial the date change.

** Only required if the appointee has been working at NU for 3 years or more.

*** If the candidate has worked in the Medical School in the last 6 months in a Research Staff position, this is not required.