Research staff appointments require the approval of the DoM Chair, the FSM Dean, and the Office for Research. To view descriptions of the various research staff appointment titles, visit the Faculty Affairs Office. For additional information, including policies pertaining to research staff appointments, visit the NU Office for Research. Additional resources that may be helpful are the Research Staff Offer Letter Template (from the NU Office for Research) and the Research Staff Procedure Flow Chart (from the NU Office for Research).
Types of Research Staff Appointments
Research Associate, Senior Research Associate, Clinical Research Associate, Senior Clinical Research Associate, Post-baccalaureate Research Fellow, Research Affiliate, Visiting Scholar, Visiting Pre-doctoral Fellow
Research Staff Appointment Checklist
Research Staff: Required Paperwork by Appointment Action
|New Appt||Reappt||Appt Change||Rehire||Transfer||Leave of Absence||Term|
|Recommendation for Research Staff Appt Form (signed by Division Chief)||Yes||Yes||Yes||Yes||Yes||Yes, write "Leave of Absence"|
Recommendation for Research Visitor Appt Form (signed by Division Chief)
|Yes||Yes||Yes||Yes||Yes||Yes, write "Leave of Absence"|
|Personal Data Form (with local address)||Yes||if updating||if updating||Yes***||Yes***|
|Request for FNIS (send directly to Payroll)||nonresident aliens only|
|Letter verifying appointment/salary at home institution||visiting appts only||visiting appts only||visiting appts only|
|HR Appointment/Position Data Turnaround forms||Yes|
(from original dept)
|Resignation letter/Non-renewal letter||Yes|
(not for visiting staff)
|HR Appointment/Position Data Form||Yes||Yes||Yes||Yes||Yes||Yes||Yes|
* If the new date is within 1 month of the original effective date, change the dates and mark "change of dates" under the action requested on the approved recommendation form, and then have the DoM Chair initial the date change.
** Only required if the appointee has been working at NU for 3 years or more.
*** If the candidate has worked in the Medical School in the last 6 months in a Research Staff position, this is not required.